Price Free
Category Purchase Ledger
Published date 16/11/2016
Views 319
Country United Kingdom



JOB PURPOSE: To provide a supporting role to the Financial Controller and other members of staff in the Accounts Department.


1 To match incoming invoices with appropriate paperwork, including purchase orders; delivery notes and obtain necessary authorisation.
2 To manage Adaco purchasing and stock system, Set up new products in line with company policy and manage templates, guides and users within the system.
3 To maintain bought ledger accounts by posting invoices, credit notes and comparing with supplier statements.
4 To maintain a record of all purchases and the scanning of all purchase ledger documents.
5 To record monies paid out of the bank account, based on information on the bank statements.
6 To pay suppliers within the payment terms.
7 To answer queries from suppliers and colleagues regarding account status.
8 To prepare for spa and beauty stock-take, and assist in completion of the stock-take.
9 To process travel agent commission claims.
10 Co-ordination of month end purchase ledger procedures.
11 To keep food flash up to date.
12 To undertake duty management shifts.
13 To deputise for the Financial Controller in their absence.
14 To be responsible for overseeing the Stores function within the hotel and spa, including stock and storage procedures and purchasing.
15 To assist in the recruitment of the Stores personnel, carry out their EARs and provide training / assistance where required.
16 To ensure storage areas under Accounts control are well managed and controlled and provide ad hoc Stores cover.
17 To work on special projects as and when required eg CAPEX as directed by the Financial Controller or Group Purchasing Manager.
18 To adhere to company policy and procedures at all times.
19 To abide by confidentiality of all information within all properties.
20 To always act as an ambassador for the hotel both on and off duty.
21 To be an honest and active participant of the pro-active finance team.



GCSE level education

Verbal/Written Communication Skills

PC Skills

Organisational / Administrational skills required for paperwork

Query resolution skills

Knowledge of hotel policies and procedures


Capacity to learn new tasks

Spreadsheets, accounts package

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    Location: dudley - United Kingdom

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